Saturday 2nd December 2017, 10:30am to 4:30pm

Stalls

Online applications were open from the 1st of September until 5pm on the 1st of October 2018, they are now closed.

Only online applications from within this period will be accepted and we aim to allocate all the stalls by 30th of October.

Space is limited and every year we receive many more applications for stalls than we can accommodate. The Stall Allocation Fact Sheet explains how we allocate pitches for stalls. For information on stall prices, pitch sizes and locations and arrangements for setting up and clearing away, please see the Food and Drink Stalls Fact Sheet for all stalls selling food and drink, or the Market and Charity Stalls Fact Sheet for all other stalls, including those for charities. You will see that there has been an increase in the prices of stall pitches. The Fair does not seek to make a profit, but these higher prices are necessary to cover the increased cost of meeting health and safety requirements. We hope to be able to keep them steady now for the next year or so.

Mill Road will be closed between 9.00 am and 5.00pm on the day of the fair. Stallholders will be given instructions for setting up and taking down their stalls when the pitch allocations are confirmed. The Fair opens at 10.30am and closes at 4.30pm. The stalls must be removed before the road re-opens and so stallholders are asked to stop trading at 4.15pm.

The Mill Road Winter fair is organised and run entirely by volunteers. Once again we are asking that stallholders applying for a pitch at the Fair consider demonstrating their commitment to the Mill Road community by providing a volunteer steward for two hours. There is a space provided on the Stalls Application Forms for this purpose.

We are aiming for an eco-friendly fair and ask that all stallholders use only biodegradable paper containers / wrappers and wooden implements at the Mill Road Winter fair.

Food Safety

All stallholders wishing to provide food and drink to the public at the Mill Road Winter Fair must comply with the food safety guidelines provided by Cambridge City Council and must take full responsibility for the safety of their stalls. The food safety guidance and safety responsibility applies to all stallholders including Mill Road traders offering food items outside their premises or one-off stall holders.

Please read the Food and Drink Stalls Fact Sheet for more detailed information, which includes guidance on the essential paperwork that will need to be submitted (by email) and verified before we can confirm acceptance of your stall application. You will be required to confirm that you have read and understood your responsibilities for food safety as part of your online application for a food fair stall. All the information you need for food safety and licencing is available on https://www.cambridge.gov.uk/food-safety.

Alcohol Licences

Please note that you are responsible for registering your food business with Cambridge City Council and, if you are selling alcohol, you are responsible for obtaining an alcohol licence for your stall.
You will need to bring paper copies of your food business and alcohol licence so that they are available for verification at spot checks on the day. Please contact the Council’s licensing officer if you are uncertain about eligibility or require advice.

Gas Appliances

We are asked each year about safety guidance for gas appliances. We do permit the use of gas appliances, but it is essential that you notify us of their use in the space provided on the application form. Below is a useful checklist which you can use to minimise risks. Our safety officers, who will carry out spot checks at the fair, will refer to this list when they check that your appliance is safe to use. Please note that the use of petrol generators at the fair is prohibited.

Insurance

Stallholders are required to take full responsibility for the safety of their stalls and we strongly recommend that all stallholders take out public liability insurance for their stall. The Mill Road Winter Fair carries its own insurance, but this does not normally cover the activities of stallholders.

Risk Assessments

All stallholders will be required to complete a simple risk assessment as a precondition for their acceptance of an offer of a stall pitch at the Mill Road Winter Fair. Successful applicants will be sent a template for this purpose.

If you have any further questions about stalls then please contact stalls@millroadwinterfair.org.